NOTE OF CORRECTION: There was a typographical error in the memorandum recently sent in the mail to Parents.  Most years final examinations end on a Friday.  This academic year, since Spring Semester Classes start on a Wednesday, January 16, 2008,  the calendar was adjusted and final exams are over on a Tuesday.

The correct information is......Final Exams for Spring Semester End on Tuesday, May 13th and undergraduate need to be moved out by Wednesday, May 14th. 
I apologize for the confusion. 

EXPECTATIONS FOR RESIDENTS: CARE OF THE CHAPTER HOUSE

Living in your fraternity or sorority chapter house is an honor and privilege.  It is the “focal point” of your organization on campus.  It is the place you look forward to “coming back to” on Homecoming when you are an Alumna/us.  It is part of the “extension” of your family and should be treated with the same respect and care as your parents’ house that you grew up in and go home to.

With this in mind, please read the following “Chapter House Policy” carefully.  This represents the basic “standards” that you and your brothers and sisters should commit yourselves to regarding the use and care of the chapter house.

• Treat the chapter house like the house you grew up in:
• Keep your bedroom clean!
• Discard trash appropriately from your bedroom on a regular basis.
• Do your share to keep the common areas of the house clean by working with your “work team” or picking up personal belongings and trash the night before your cleaning company is scheduled.
• Do your part to make sure the house is cleaned up after social events in a timely fashion.
• If there is a Maintenance Need REPORT IT to ofsareq@pobox.upenn.edu or call OFSA at 215-898-5263. 
• The longer a problem exists, the worse it gets
• The longer a problem exists, the more people feel they can mistreat the house
• Do NOT add to the problem such as:  kicking in locked doors, or flushing toilets that are clogged and making a bigger mess.
• Clean up the kitchen after you use it
• Wash the pots, pans, dishes etc. you use and make sure that the stove and countertops are clean.  You will appreciate it when you go to use the kitchen and the last person before you did the same!!!
• Be careful when using the stove – do NOT leave it unattended.  Make sure it is TURNED OFF when you are done using it!
• Put boxes, suitcases and other items you will need for packing at move-out in a closet or designated area in the basement of the house.
• Work with your house manager and OFSA to identify an appropriate location is necessary
• Do NOT leave storage of any kind in hallways or stairwell
• Use furniture appropriately
• Do not break or destroy furniture in common areas or bedrooms.
• If something needs to be repaired/replaced report it!
• Sofas and chairs should remain IN the house and NOT be taken outside to be damaged by inclement weather or stolen
• Do NOT attempt to go on the roof
• Do not vandalize/break the hatch doors or locks on doors leaving up to the roof of your house – AUTHORIZED PERSONNEL ONLY should be on the roof.
• Do NOT make changes to your bedroom without permission
• Do NOT Build Lofts in bedrooms
• Contact OFSA to discuss & review policy on Lofts
• Do NOT paint your bedroom without permission from your Alumni House Corporation and OFSA
• Do NOT take down or remove walls or replace/change electrical wiring
• CITY OF PHILADELPHIA BUILDING CODE MUST BE FOLLOWED
• Contact OFSA to discuss any needs/requests for change
• Use The Laundry Room Properly
• Do NOT overload washers and dryers – this will cause damage to the machines
• Remove Lint from washers and Dryers after each uses
• This will help to maintain efficiency and keep the machines in good working order
• Do NOT wash or dry sneakers/similar type items in the washers and dryers
• THINK ENERGY CONSERVATION!!!
• Turn off lights, stereos, televisions, fans, air conditioners when you are not in your room.
• Turn off big screen televisions in common areas of the house when no one is there watching them.
• Do NOT prop doors open or let people into the house you do not know!
• Report anything suspicious to University Public Safety at 511 (on campus phone) or 215-898-7333

LET’S WORK TOGETHER  - ENJOY BEING IN YOUR CHAPTER HOUSE!!!

***********************************************************************************************

UNDERSTANDINGS OF FRATERNITY/SORORITY

CHAPTER HOUSE OCCUPANCY

* Student Emergency Contact Information must be obtained for every resident of the University managed properties. This information will be kept, readily available 24/7, on file in the Office of Fraternity and Sorority Affairs (OFSA) during both the academic year and summer sessions with adult emergency liaisons identified for each house.

* As per the Occupancy Agreement, Section IV – Eligibility for Fraternity/Sorority Residents: Only matriculated students regularly enrolled at the University or on campus for a formal academic experience may occupy the room(s). This includes summer residents. The Registrar’s SRS System will be used to verify student enrollment.

* Special summer programs, with live-in staff, may make arrangements to rent available houses through the end of summer session two.

* All residents and their personal items, including clothing, furniture and any other furnishings must be removed from the premises by each occupant no later than Noon on Sunday following Friday the day for completion of finals for the given semester. Graduating seniors have until 5:00pm on Commencement Day.

* Any academic year and/or summer tenant in University-owned houses must sign and abide by the terms of the University Occupancy Agreement. All occupants, including summer school, internships and summer programs, must complete an Occupancy Agreement and Updated Emergency Contact Form for either the academic year or relevant summer session.

* The following policies will be enforced during the holidays:

     -Fall Break and Thanksgiving Break houses will remain open.

     -Winter Break all houses will be closed. For Spring Semester, chapter houses will      

       reopen the Friday before the Monday start of classes.
     -Spring Break houses will remain open.
All relevant University and organizational policies apply during breaks and the summer as they do during the academic year.

* Summer residents must be out of the house by Noon on Saturday following the official end of summer sessions. Under no circumstances will any students be permitted in Chapter Houses after Noon on Saturday unless appropriate forms have been submitted and exceptions made, in writing, by OFSA.

* All Chapter Houses will be closed no later than the day after the last day of Summer Session II and remain closed until the Friday before Labor Day. The only exceptions will be for students involved in formal academic programs who have completed the application by the designated deadline of July 1 and received approval from OFSA. Violators of this policy will have assessed to his/her bursar’s bill a $100 fine in addition to a $40/day extra rental assessment for every day beyond the day they are to have moved out.

* Communications of the above guidelines are numerous: via email, postings in Chapter Houses, housing brochures, OFSA website, handouts to Chapter Officers, handouts at Chapter Presidents’ Retreat and mailings to parents.

***********************************************************************************************

REQUEST FOR PERMISSION TO RESIDE IN CHAPTER HOUSE DURING PERIODS OTHER THAN WHEN CLASSES ARE IN SESSION

Please check appropriate box:

____ Early Return in Jan. 2008 for Spring Sem.(no earlier than Friday, January 11, 2008)

____ Extension after my final exams are completed

**if extension needed after final exams, please check one:

____Dec. 2007 or ___May 2008

CHAPTER HOUSE I WOULD LIKE TO RESIDE IN:__________________Room #____

DATE I WOULD LIKE TO MOVE IN/EXTENDING STAY:_______________________

____________________________________________________________________________

NAME _____________________________________________________________________

EMAIL ADDRESS___________________________________________________________

PHONE NUMBER/CELL PHONE______________________________________________

HOME CONTACT INFO:_____________________________________________________

____________________________________________________________________________

EMERGENCY PHONE/CELL PHONE CONTACT AND THEIR RELATIONSHIP TO YOU:_______________________________________________________________________

____________________________________________________________________________

REASON WHY I WOULD LIKE TO MOVE IN EARLY OR I WOULD LIKE AN EXTENSION TO STAY:______________________________________________________

____________________________________________________________________________

____________________________________________________________________________

IF YOU ARE WORKING FOR AN OFFICE ON CAMPUS, (ex. New Student Orientation Athletic team, or other activities) PLEASE SPECIFY:

OFFICE CONTACT PERSON:_________________________________________________

OFFICE PHONE NUMBER:___________________________________________________

EMAIL ADDRESS:___________________________________________________________

THIS FORM MUST BE RECEIVED NO LATER THAN (note the following dates carefully:

* December 1, 2007 for extension to move out after fall semester final exams  (after  

   12/19/07)  OR, Early Move In for January, 2008 and the start of Spring 2008 Semester

   (prior to 1/13/08 but no earlier than 1/11/08)

* April 29, 2008 for Spring 2008 Semester Move Out Extension (after 12 noon on 5/14/08)

TO: OFFICE OF FRATERNITY AND SORORITY AFFAIRS

        3933 Walnut Street, Philadelphia, PA 19104-6136  or fax 215-573-2406

Questions??? 215-898-5263 or ofsa@pobox.upenn.edu

--5/07

************************************************************************************************

General Housing Information for Students